We're seeking a highly organized and detail-oriented Administrative Coordinator to manage daily administrative tasks and support the executive team. This position requires excellent communication skills and the ability to handle multiple tasks efficiently. The ideal candidate will be proactive, flexible, and capable of working independently in a fast-paced environment.

Key Responsibilities:

• Coordinate and manage schedules and calendars for executives, ensuring all appointments, meetings, and deadlines are met.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
• Maintain and organize digital and physical files, records, and documentation, ensuring easy retrieval and confidentiality.
• Assist in the preparation of reports, presentations, and other documents as required by the executive team.
• Perform general office duties such as ordering supplies, managing office equipment, and liaising with vendors.

Qualifications:

• Proven experience in an administrative role, preferably in a remote setting.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Ability to handle sensitive information with confidentiality and discretion.
• Tech-savvy with the ability to quickly learn and use new software and tools.

Preferred Skills:

• Experience with project management tools like Asana, Airtable, or Notion.
• Familiarity with cloud storage solutions such as Google Drive.
• Basic knowledge of bookkeeping or accounting software.

Please Note: This position is only open to applicants who are currently based in the United States. Unfortunately, we are unable to provide any VISA sponsorships at this time.